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Keeping in touch letter template

When you have not spoken for a while, the first sentence can be the hardest part. A keeping in touch letter gives you a gentle way to reopen the conversation. Acknowledge the time apart, share a little news and leave an invitation to reply without turning it into an obligation.

Use this free template

Before you start

A reason you thought of the person or a shared memory.
A short update that brings them into your life as it is now.
A current contact method, with room for them to choose when to reply.

Replace the bracketed prompts and change or remove any sentence that does not sound like you. You can leave the subject line and sender address blank for a personal note.

Example wording

Dear [name], It has been a while since we last spoke, and I have been thinking of you. [A recent reminder of them] brought back memories of [a time or place you shared]. Since we were last in touch, [one or two updates you would like to share]. I would love to hear how you are and what life looks like for you these days. If you feel like catching up, you can reach me at [your preferred contact details]. There is no rush; I simply wanted to say hello and send my best. Warm wishes, [your name]

Step 1Choose a starting point

Start with an example or a blank letter. Make the words your own and replace every square-bracket prompt before you send.

Letter type

Reconnect after a quiet spell without making a reply feel like an obligation.

Step 2Add the people

The recipient details appear in your PDF and carry through to the envelope address in checkout. You can review and edit them there.

Your name

Date

Your address (optional)

Recipient name

Find a UK address (optional)

Suggestions use OpenStreetMap and may be incomplete. Search text is sent to Photon. You can also enter the address manually. Privacy

Recipient address line 1

Address line 2 (optional)

Town or city

UK postcode

Writing to an organisation? Find its postal address before drafting your letter.

Step 3Write the letter

Keep the facts clear. The PDF will be laid out like a normal letter and can run to more than one page.

Subject (optional)

Letter text

Make it sound like you

Acknowledge the gap lightly

‘It has been a while, and I have been thinking of you’ can be enough. You do not have to account for every month or decide who should have written first. If there is a specific unresolved hurt, a direct apology may be more appropriate than treating the silence as just a busy spell.

Share news without assumptions

Choose one or two updates rather than a complete history. A familiar place, interest or memory can make an easy bridge to the present. Ask broadly how they are instead of assuming that their job, relationships or living arrangements are the same as when you last spoke.

Leave an easy opening

Include a contact method you are comfortable sharing; they may no longer have your current details. A line such as ‘I would love to hear from you whenever you feel like it’ keeps the invitation open. Avoid asking them to justify the silence or making an immediate meeting the condition of reconnecting.

Is the PDF really free?

Yes. Edit the letter and choose “Download free PDF”. There is no account or payment to download it. PostOwl only charges if you choose printing and postal delivery; the full price is shown before payment.

Can I print or email it myself?

Yes. Keep the downloaded file, print it or attach it to an email if the recipient accepts that method. The PDF is generated in your browser. Choosing postal checkout carries it to the send page, where you can review the document and address.